Custom AI agent · Finance
AI Accounts Receivable Follow-Up Agent for General Contractors
Connect progress applications, retainage and project payments.
Organize general contractor progress invoices, retainage and owner payments by project.
- Match owner invoices to approved schedules of values, payment applications and receipts.
- Route retainage, change-order and short-payment questions to project finance.
- Prepare owner follow-up with contract and closeout context for review.
Starting at $300 USD/month
Starting price is $300 USD/month for a tailored solution. The proposal defines projects, owner accounts and billing workflows; integrations, usage, hosting and ongoing support are scoped separately.
What is an AI accounts receivable follow-up agent for general contractors?
An AI accounts receivable follow-up agent for general contractors helps project accountants track owner and developer receivables across active construction projects. It can connect a progress invoice to the approved schedule of values, submitted payment application, architect or owner review status, change-order references, stored retainage, closeout documents and posted receipts. When an application is short-paid, an approval is pending or retainage remains open after closeout, the agent assembles project billing records and routes the exception to the project manager or controller. Staff verify work completion, approved changes, contract requirements, waivers and payment application before contacting an owner or updating the ledger. The agent does not certify work, interpret lien rights, approve a pay application or make legal determinations.
Construction receivables by project and payment application
Track progress invoices by schedule of values
Connect each owner invoice to the project, approved schedule of values, billing period and submitted payment application.
Monitor retainage and closeout balances
Surface retained amounts and required closeout references for staff to verify against contract terms.
Route change-order and short-pay exceptions
Gather documented change approvals, owner comments and remittance details for the project finance owner.
Prepare owner payment follow-up
Draft a professional message with project and application references, subject to staff approval of the terms and recipient.
Where it can help
An owner application is pending review
Show the submitted application, billing period, project references and recorded owner status for the project accountant.
A payment application is short-paid
Bring together schedule-of-values lines, approved changes, remittance and prior applications for staff investigation.
Retainage remains open after substantial completion
Surface closeout, completion and contract references for authorized staff to review before follow-up.
A change order is not reflected in billing
Route the change request, approval record and related application to project management; staff confirm the amendment.
How it works
A step-by-step workflow your team can review before launch.
Select projects and owner accounts
Choose active projects, developers, public owners, project teams and finance reviewers included in scope.
Connect contract billing records
Map project identifiers to schedules of values, payment applications, change orders, retainage and receipts.
Route pending and disputed balances
Assign open applications, short pays, missing approvals and closeout balances to the responsible owner.
Review payment follow-up
Authorized staff verify completed work, contract terms, change approvals, waivers and balance before sending or changing records.
Built around your business
What we configure
- Projects, owner accounts and contract types included in scope
- Schedule-of-values and payment application formats
- Retainage, closeout and waiver reference tracking
- Change-order and owner approval routing
- Project accounting, ERP and document systems with authorized access
What we need from you
- A receivables ledger with project and owner identifiers
- Executed contract billing terms and approved schedules of values
- Payment application and owner review records
- Change-order approvals and closeout documentation
- Named project managers and finance reviewers
Clear boundaries before launch
What it will not do
The agent organizes owner receivables and prepares drafts for staff review. It does not certify construction work; approve payment applications or change orders; interpret contracts or lien rights; sign, file or release waivers; determine legal liability; post payments; issue credits; initiate collections; or contact owners without authorization. Project and finance staff verify application records, contract requirements, completion status, retainage, balance and recipient before action. Integrations and access are separately scoped and approved.
How success is measured
Track application-to-payment matching time, pending owner reviews surfaced, short pays routed with project evidence, retainage reconciled after closeout, follow-up drafts approved before sending and open balances resolved by project and owner type. Compare to the contractor’s baseline.
Frequently asked questions
What does an accounts receivable agent do for a general contractor?
It organizes owner invoices, payment applications, schedules of values, retainage and receipts, then routes exceptions for staff review.
Can it track progress billing and retainage?
Yes. It can connect applications to approved schedules, retainage records, closeout and posted owner payments.
Will it approve or certify a payment application?
No. Authorized project staff verify work, documentation and contract requirements before approving or submitting applications.
Can it interpret lien rights or submit waivers?
No. It does not provide legal determinations or sign, file or release lien documents.
Does it handle change orders?
It can route change-order records to the responsible project manager, who confirms whether an amendment is approved.
Will it contact owners automatically?
No. It prepares a draft; staff confirm the project records, contract terms, balance and recipient before sending.
What does the $300/month starting price include?
Tranki solutions start at $300 USD/month. A tailored proposal defines scope and deliverables; integrations, usage, hosting and ongoing support may be scoped separately.
