Custom AI agent · HR
AI Candidate Follow-Up Agent
Keep candidates informed with timely, thoughtful next steps.
Coordinate stage-aware candidate updates and recruiter follow-up while respecting timing, consent, and human review.
- Less manual follow-up after interviews, assessments, and recruiting milestones
- More consistent communication aligned with each candidate’s current stage
- Clearer recruiter queues when a response, decision, or human touch is needed
Starting at $300 USD/month
Starting price is $300 USD/month for a tailored solution. Your final proposal defines the scope, deliverables and payment terms. Additional integrations, usage, hosting and ongoing support are scoped and priced before work begins.
What is an AI candidate follow-up agent?
An AI candidate follow-up agent helps recruiting teams coordinate respectful communication after applications, interviews, assessments, referrals, and hiring decisions. It can read the configured recruiting stage, timing rules, interview feedback status, candidate preferences, approved templates, and next-step ownership, then prepare or send a permitted follow-up through the approved channel. Tranki configures the workflow around your hiring stages, tone, response windows, consent and privacy requirements, recruiter ownership, and escalation process. The agent supports communication operations; it does not evaluate candidates, make hiring decisions, promise an outcome, or replace a recruiter’s judgment.
What it can coordinate
Track candidate context
Use approved requisition, stage, interview, scheduling, response, and communication fields to understand which follow-up is due without exposing unnecessary personal information.
Prepare stage-aware messages
Draft clear, considerate updates for interview next steps, scheduling, feedback delays, requests for information, offer coordination, or closure using the templates and tone your team approves.
Manage timing and consent
Apply configured response windows, reminders, candidate channel preferences, opt-outs, time zones, and quiet periods while flagging missing or conflicting context.
Route human decisions
Send drafts or follow-up tasks to the recruiter, hiring manager, coordinator, or HR owner when a decision, exception, sensitive question, or personalized response is required.
Where it can help
Post-interview follow-up
Prepare timely updates, feedback-delay notices, scheduling requests, or next-step messages while keeping the recruiter responsible for the candidate relationship.
Application and referral updates
Route stage-based acknowledgements and status communications using approved language, response windows, and candidate preferences.
Offer and closure coordination
Organize reminders, document requests, acceptance follow-up, or respectful closure tasks without making or changing the underlying hiring decision.
How it works
A step-by-step workflow your team can review before launch.
1. Define communication policy
Tranki maps recruiting stages, message types, response windows, tone, consent, channels, time zones, templates, approval rules, and escalation owners.
2. Read approved candidate context
The agent uses permitted ATS, scheduling, interview, and communication data, keeping personal information limited to what the workflow needs.
3. Prepare and check the follow-up
It selects the relevant message path, checks timing and status conditions, identifies missing context, and separates a draft from an approved send.
4. Send or route for review
Approved messages use the configured channel; sensitive, personalized, disputed, or decision-dependent cases go to the responsible recruiter or HR owner.
Built around your business
What we configure
- Recruiting stages, message types, templates, tone, response windows, interview and assessment milestones, offer steps, closure language, languages, and time zones
- Candidate channel preferences, consent and opt-out rules, approval gates, recruiter ownership, reminders, escalation timing, sensitive-topic routing, and audit fields
- Connections to approved ATS, CRM, calendar, scheduling, email, messaging, document, or HR systems using least-privilege access
What we need from you
- Current recruiting stages, communication policy, approved templates, response windows, consent rules, candidate channels, named owners, and escalation paths
- Approved access to ATS, scheduling, interview, requisition, and communication data with privacy, retention, and permission boundaries
- Representative interview-delay, reschedule, no-response, offer, withdrawal, rejection, opt-out, and sensitive-question cases for testing
Clear boundaries before launch
What it will not do
The agent does not screen or rank candidates, make a hiring decision, negotiate an offer, make a promise about employment, provide legal advice, disclose confidential interview feedback, infer candidate intent, or send a sensitive message without the required approval. It should not contact a candidate who has opted out, hide a delay, fabricate feedback, or treat a template as appropriate for every situation. Accommodation, discrimination, complaint, dispute, privacy, immigration, compensation, and other sensitive matters require qualified HR or legal review.
How success is measured
Track follow-up timeliness, recruiter correction rate, candidate response rate, stage and channel accuracy, opt-out compliance, duplicate-contact rate, missed-follow-up rate, escalation precision, time to next step, candidate feedback, and the percentage of messages with the correct source context. Periodically sample communications across stages, locations, languages, hiring teams, and sensitive scenarios.
Frequently asked questions
What does an AI candidate follow-up agent do?
It tracks configured recruiting milestones, prepares or routes timely candidate updates, applies communication rules, and keeps human owners responsible for decisions and sensitive conversations.
Can it make hiring decisions or reject candidates?
No. It supports communication tasks only. Recruiters and hiring teams remain responsible for evaluation, decisions, and approved closure language.
Can it send post-interview updates automatically?
It can send approved messages when the channel, consent, timing, stage conditions, and approval rules are explicitly included in the workflow.
How does it handle delayed interview feedback?
It can flag the delay, prepare an appropriate update, and route it for approval or send it under the configured policy without inventing feedback or a decision.
Can candidates opt out of messages?
Yes, when opt-out status and channel preferences are available. The workflow should respect them and route any uncertainty to the designated recruiting owner.
Can it coordinate offer follow-up?
It can organize reminders, document requests, and response tasks, but offer terms, negotiation, approvals, and employment decisions remain with authorized people.
What is included in the $300/month starting price?
The starting price covers a scoped, tailored solution. The final proposal defines the recruiting stages, integrations, usage, support, deliverables, and payment terms.
