Custom AI agent · Operations
AI Timesheet Verification Agent
Catch time-record issues before they become payroll surprises.
Verify timesheets against approved schedules and exceptions while routing discrepancies for human review before payroll.
- Less manual comparison of timesheets, schedules, attendance, and approved exceptions
- Earlier visibility into missing entries, conflicting hours, duplicate records, and unusual changes
- A review queue that improves payroll readiness without making an employment judgment
Starting at $300 USD/month
Starting price is $300 USD/month for a tailored solution. Your final proposal defines the scope, deliverables and payment terms. Additional integrations, usage, hosting and ongoing support are scoped and priced before work begins.
What is an AI timesheet verification agent?
An AI timesheet verification agent helps operations, payroll, and workforce teams compare submitted time records with approved schedules, attendance signals, leave, breaks, work orders, and exception records. It can identify missing or conflicting entries, prepare evidence for supervisor review, and route corrections before the payroll cutoff. Tranki configures the workflow around your timekeeping policy, locations, roles, pay periods, overtime rules, approvals, union or local requirements, privacy, and correction process. The agent verifies administrative consistency; it does not decide whether time was actually worked, deny pay, make a disciplinary decision, alter payroll without authorization, or replace payroll, managers, employees, or legal review.
What it can verify
Compare time sources
Reconcile submitted timesheets with approved schedules, clock events, attendance, leave, work orders, and authorized exception records while preserving source and period context.
Surface discrepancies
Flag missing entries, overlaps, impossible sequences, duplicate submissions, unapproved edits, break or overtime-rule conflicts, and records that need human explanation.
Prepare correction evidence
Assemble a clear discrepancy packet with dates, source values, policy references, employee or manager response paths, and the exact field requiring review.
Track approvals and cutoffs
Route corrections and reminders to the appropriate employee, supervisor, payroll, or operations owner while monitoring unresolved items before a configured deadline.
Where it can help
Pre-payroll timesheet review
Check submitted hours, exceptions, approvals, and unresolved discrepancies before the payroll team closes a pay period.
Multi-location timekeeping
Compare records across locations, shifts, systems, and local rules while keeping ownership and privacy boundaries visible.
Project or work-order reconciliation
Match time entries to approved assignments or work orders and route unexplained differences to supervisors without assuming misconduct.
How it works
A step-by-step workflow your team can review before launch.
1. Define the verification policy
Tranki maps pay periods, time sources, schedules, breaks, overtime, leave, approval roles, exceptions, correction rules, privacy, and payroll cutoffs.
2. Gather approved records
The agent reads permitted timekeeping and operational sources, normalizes period and location context, and preserves the original values for review.
3. Identify and explain discrepancies
It compares records against configured rules, separates observable mismatches from possible explanations, and prepares a targeted review packet.
4. Route corrections and close
Employees, supervisors, and payroll owners make the authorized correction or approve the record; the agent tracks status and unresolved items without changing payroll silently.
Built around your business
What we configure
- time sources, pay periods, schedules, breaks, overtime, leave, locations, roles, work orders, approval chain, correction deadlines, local rules, and payroll cutoffs
- discrepancy types, evidence packet, reminder cadence, employee and manager response, languages, privacy, retention, audit views, escalation, and permissions
- connections to approved timekeeping, workforce, HRIS, payroll, scheduling, attendance, leave, project, work-order, and collaboration systems using least-privilege access
What we need from you
- current timekeeping policy, pay periods, time and schedule sources, role and location rules, approved exceptions, overtime and break rules, correction owners, and payroll calendar
- approved access to time, workforce, HR, leave, and payroll systems with privacy, retention, authentication, notification, and permitted-change boundaries
- representative complete, missing, overlapping, duplicate, edited, overnight, cross-midnight, leave, overtime, multi-location, manager-approved, and disputed cases for testing
Clear boundaries before launch
What it will not do
The agent does not determine whether an employee worked, deny wages, change payroll without authorization, make a disciplinary or employment decision, infer fraud or intent from a discrepancy, or override a collective agreement, accommodation, leave, or local rule. It should not expose medical, leave, payroll, or personal details beyond the configured audience, treat a mismatch as misconduct, or silently correct an official record. Wage, hour, labor, legal, retaliation, accessibility, and sensitive employee matters require appropriate human review.
How success is measured
Track discrepancy precision, false-alert rate, source reconciliation accuracy, missing-entry detection, correction turnaround, approval completion before cutoff, duplicate and edit detection, payroll exception volume, employee or supervisor correction rate, and unauthorized-change prevention. Periodically sample cases against original timekeeping, schedule, leave, and payroll sources and review privacy, wage-and-hour, access, and escalation behavior.
Frequently asked questions
What does an AI timesheet verification agent do?
It compares submitted time records with approved schedules and related sources, flags discrepancies, prepares evidence, and routes corrections to the appropriate human owner.
Does it decide whether an employee was paid correctly?
No. It identifies administrative mismatches for review. Employees, supervisors, payroll, and authorized teams decide what the record means and how to correct it.
Can it detect missing or duplicate time entries?
Yes, when the relevant time, schedule, attendance, and exception sources are available. It should show the source values and avoid treating a mismatch as misconduct.
Can it verify overtime and break rules?
It can check configured rules and flag possible conflicts, but local law, agreements, accommodations, and payroll decisions require qualified human review.
Can it change a timesheet automatically?
Only when the approved integration and permissions explicitly allow that action. The safer default is to prepare a correction request and preserve the original record.
How does it handle a disputed time record?
It routes the dispute to the configured employee, supervisor, payroll, or HR process and keeps the discrepancy separate from any employment conclusion.
What is included in the $300/month starting price?
The starting price covers a scoped, tailored solution. The final proposal defines the time sources, verification rules, integrations, usage, support, deliverables, and payment terms.
